Glenreagh Mountain Railway Inc.

Minutes of Annual General Meeting held on 13th December 2009

at the Glenreagh School of Arts

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1.0       Meeting opened at 2.10pm, President Andrew Lee in the chair.

2.0       Attendance : as per attendance book: Kevin Anderson, Steven Martin, Maureen 
            Martin, Ron Wells, Colin Sambrook, Ron Swadling, Kevin Greening, Ricky Kidd, David
            Page, Robert Evans, Derek King-Scott, Anne King-Scott, Betty Gilbert, Bryson 
            Gilbert, Barry Spinks, George Mallison, Judy Boatswain, Terry Boatswain, Rex  
            Goodenough, Bill Towells, Wilma Towells, Bob Stewart, Ian Bamford, John Slater,
            Robert Wilson, Lindsay Thomson, Valmai Thomson, Trevor Kelly, Bessie Webb,
            Andrew Lee, Helen Bamford, Peter Dickson-Smith, Joe Delaforce.

            Total members present : 32

            Apologies : John Kramer, David & Maureen Heap, Christopher Frost, Tessa Johnson-
            Walker, Ron Paul, Barry Seghers, Ken Grant, Dick Willis, Jim Curran, Dawn Gillson,
            Colin Campbell, Geoff Hicks.

             In Attendance : Auditor Jonathan Ritchie.

             Ballot Returning Officer : Noel Backman

3.0        Minutes of AGM 6th December 2008

            Moved Acceptance of Minutes : David Page Seconded : Terry Boatswain

            Passed

4.0        Business Arising : There was no business arising.

5.0        Presidents Report : The President Andrew Lee gave a brief verbal report in which he

            summarized the year’s progress as slow towards the core business of a Heritage  
            Railway, that is running trains. Despite the slow progress our membership level has 
            been maintained with only a small drop in numbers. The president gave warning of a 
            probable major problem concerning the re-certification of our Steam engine 1919. It is
            probable expensive boiler repairs will be required 
            The President thanked the members for their support during the year.

            Following the report a general discussion took place on the implications of the new 
            boiler Code.

            Vice-Presidents Report : as circulated with the AGM Notice.

            Secretary’s Report : as circulated with the AGM Notice.

            Rolling Stock Manager’s Report : as circulated with the AGM Notice.

            Member Robert Wilson requested his dissatisfaction with the Rolling Stock Report be
            recorded.

6.0       Annual Report : The Annual Report for 2008/2009 was circulated with the AGM 
            Notice and the Auditor Jonathan Ritchie was invited to present his report and respond 
            to any questions. The Auditor complimented the GMR board on its fiscal management
            and a well run organization, he commented that Board business and decisions were
            well recorded. Income for year was considerably down on previous years, for obvious 
            reasons. However GMR remains solvent despite returning a loss of $24,523.

            The Auditor confirmed that written questions regarding the report provided within the 
            next two weeks would receive a written response.

            Motion : That the Annual report be accepted.

            Moved : John Slater Seconded : Judy Boatswain Carried

7.0       Annual Return :

            Motion : that the Annual Return be lodged with the Chief Secretary’s Office

            Moved : David Page Seconded : Ron Wells Carried.

8.0       Election of Office Bearers for 2009/2010

           The President declared all positions vacant & invited the retiring Secretary Peter 
            Dickson-Smith, who was not seeking election, to take the Chair for the Election.

            President : there were three nominations for President received :

            Kevin Anderson, Andrew Lee & Trevor Kelly.

            Ballot Result ; Kevin Anderson declared President for the year 2009/2010.

            Vice-President – two to be appointed,

            Five nominations received, one eliminated by the presidential ballot.

            Four Nominations :

            Terry Boatswain, Trevor Kelly, Steve Martin, Colin Sambrook

            Ballot Result : Steve Martin & Colin Sambrook declared Vice-Presidents for 
            2009/2010.

            Treasurer :

            One Nomination Received : Helen Bamford

            Helen Bamford declared Treasurer for 2009/2010.

            Secretary :

            One Nomination Received : David Page

            David Page declared Secretary for 2009/2010

            Directors : 7 Required

            15 nominations received reduced to 11 through eliminations in previous ballots.

            Nominations : Terry Boatswain, Judy Boatswain, Trevor Kelly, Colin Campbell, 
            Bryson Gilbert, Dawn Gillson, Andrew Lee, Ron Paul, Barry Spinks, Valmai 
            Thomson, Ron Wells.

            Ballot Result : Trevor Kelly, Colin Campbell, Dawn Gillson, Ron Paul, Barry Spinks, 
            Valmai Thomson, Ron Wells.

            Public Officer : the existing position of Public Officer remains as Peter Dickson-
            Smith.

            Returning Officers : The chairman on behalf of GMR thanked Noel Backman &

            Jonathon Ritchie for carrying out the duties of returning officers.

            The meeting acknowledged by acclamation.

            66 votes were cast including 32 proxy votes.

            The Chairman then handed the Chair to the President for 2009/2010 Kevin Anderson.

            President Kevin thanked everyone present for the confidence expressed in electing  
            him President and looked forward to a year of progress towards re-accreditation of 
            GMR. President Kevin also paid tribute to the outgoing Secretary for his service over 
            the previous four years, this was endorsed by the meeting.

9.0       AGM Raffle :
            During the Ballot counting for Directors the draw for the AGM Raffle was held :

                ·  First Prize - $5 Silver Proof coin (Value $200).commemorating the opening of the

            Adelaide to Darwin Railway.

            Winner : Malcolm Pound of North Ipswich, Qld. Ticket no. 001545

                ·  Second Prize - $5 Silver Proof coin (value $80.00) commemorating 150 years of
            Steam Railway in NSW.

            Winner : Bill Whitby of Kingsford NSW Ticket no. 000708

                ·  Third Prize – Dinner voucher value $50 from the Thai Palace Restaurant in Grafton.

            Winner : Jenny Warburton of Beechworth NSW. Ticket no. 000304

                ·  Fourth Prize – Book “Tram Images” A journey through Australia & New Zealand by  
            Hugh Ballment.

            Winner : Una Pearce of Coffs Harbour. Ticket no. 001507

10.0     Ordinary Resolution ;

           The following Resolution was tabled by Robert Wilson :

           “No movable asset owned by Glenreagh Mountain Railway Incorporated (GMR)

            Including but limited to locomotives, passenger and goods rolling stock, track

            vehicles, signaling equipment, railway spare parts, railway tools and workshop

            machinery is to be sold, scrapped or otherwise disposed of in whole or in part

            without the approval of the membership of GMR through a 75% marjority vote of

            a Special Resolution at a Special General Meeting.”

            Speaker for the resolution Robert Wilson outlined his reasons for and provided       
            background information to support his resolution.

            There being no other speakers for or against the resolution the President ruled that the
            resolution be put to the vote.

            Moved for Approval : David Page Seconded : Ron Wells Carried.

11.0      Meeting Close : Before closing the Meeting the President expressed his thanks 
            and appreciation for the work & support given in the past 12 months by the outgoing
            directors. The President also thanked the Ladies for the preparation & provision of 
            afternoon tea. Members were requested to contribute towards the cost.

            The Meeting closed at 3.45pm.

                                       Signed : ……………………………… Date : ………………………….

                                                               President